PROCUREMENT OF FOOD WITH CATERING SERVICES FOR TRAININGS AND OTHER ACTIVITIES OF ILOILO CITY GOVERNMENT (P.R. NO. CMB-100-26-10-621A)

REPUBLIC OF THE PHILIPPINES CITY OF ILOILO BIDS AND AWARDS COMMITTEE Office of the BAC Secretariat, 7th Floor, Iloilo City Hall, Plaza Libertad, Iloilo City 5000 Philippines Tel No.: 033-333-111 loc. 730 E-mail: bac.iloilocity@gmail.com REQUEST FOR QUOTATION (Small Value Procurement) The Iloilo City Government through its Bids and Awards Committee (BAC) will undertake NEGOTIATED PROCUREMENT - SMALL VALUE PROCUREMENT in accordance with the Implementing Rules and Regulations of R.A. 12009 for the purchase of the following goods/services: Purchase Request No.: CMB-100-26-10-621A Name of Project: Procurement of Food with Catering Services for Trainings and Other Activities of Iloilo City Government Location/Venue: Iloilo City End User: Publication Date: Office of the City Mayor October 15, 2026 Specification/Brief Description: Item No. Qty Unit Item/Description PROCUREMENT OF FOOD WITH CATERING SERVICES FOR TRAININGS AND OTHER ACTIVITIES OF ILOILO CITY GOVERNMENT DATE AND TIME: TO BE DETERMINED BY THE END-USER SPECIFICATIONS: - The Supplier must provide tables and chairs setup for the required number of pax. - The Supplier shall be able to provide the type and quantity of menu specified hereunder. - The End-User shall be able to choose from among the specific menu items offered by the winning supplier in accordance with the requirements as specified below 1. 1,500 Pax MEALS *1 Soup (at least 130g) *1 Salad or Vegetable (at least 150g) *2 Main course (at least 200g per course) *1 steamed rice (at least 100g) * 1 Dessert (at least 100g) * 1 Drink (at least 230ml) Interested bidders shall submit a list of specific menu choices based on the following schedule: * Soup - at least 10 choices *Salad or Vegetables - at least 10 choices *Main Course - at least 20 choices * Dessert - at least 10 choices * Drink - at least 3 choices GENERAL REQUIREMENTS: - With free flowing coffee and purified drinking water -The Supplier must provide manpower for the whole process of setting up the venue, such as but not Limited to decorating, cleaning, and arranging of the determined area for the event. -The Supplier must also have the capability to transport the food and equipment for the event to the determined venue. -The Supplier must be able to provide tables, chairs and other amenities, such as but not limited to utensils and table and chair clothes, to be used for the set-up determined by the End-User. -The Supplier must be able to cater the choice of the End-User as to food set-up, such as, but not limited to, buffet style, plated meals, etc. TERMS AND CONDITIONS: A. Choice of Date, Time and Menu: - During the effectivity of the contract and when the needs arises, the provision of the required goods and services shall be in accordance with the choice of date, time and menu to be provided by the end-user. The same shall likewise be coordinated with, and inspected by, the Iloilo City Government - General Services Office. B. Quantity: - When the need arises, the quantity to be prepared and delivered shall be determined by the End-User - If necessary, the Supplier/Service Provider must be able to serve additional orders but not to exceed 10% of the total contract cost C. Contract Duration: - The Contract shall be effective upon signing thereof by the winning Supplier and the Head of the Procuring Entity of the Iloilo City Government, and shall remain to be valid until all procured quantities shall have been consumed or availed of, or until December 31, 2026, whichever comes first. D. Terms of Payment: - The Supplier may submit a progress billing and claim payment on the basis thereof, or to only claim the total agreed consideration after all the procured quantities shall have been consumed or availed of. E. Delivery Period: upon receipt of Notice to Proceed until December 31, 2026 Source of Fund: Fund for Meals Expenses during Trainings, Meetings, Seminars, Conferences and other Events Approved Budget for the Contract: Nine Hundred Thousand Pesos (₱900,000.00) Interested suppliers are required to submit the following in a sealed envelope: 1. Price Quotation; 2. Copy certified Mayor’s/Business Permit; 3. Copy certified PhilGEPS Registration Certificate/Number; 4. Copy certified Tax Clearance; 5. Certificate of Registration from DTI, SEC, or CDA; 6. Business Tax Return for last six (6) months prior to the submission and opening of quotations; 7. Omnibus Sworn Statement; 8. Authority of Representative/Signatory (in the form of a Special Power of Attorney for Single Proprietorship or Board Resolution/Secretary’s Certificate for Corporation); and 9. Photocopy of One (1) valid government ID, except Postal ID, of the Authorized Representative/Signatory. 10. For procurement of medicine, brands must be specified in your offer. Brands indicated as “Local” is not acceptable. Submission of quotation and other documentary requirements is on or before October 19, 2026, 10:00 a.m. at the Office of the BAC Secretariat, 7th Floor, Iloilo City Hall, Plaza Libertad, Iloilo City. Late submission shall not be accepted. Kindly submit all requirements in folder with proper tabbing to indicate requirements submitted. For inquiry, you may contact the BAC Secretariat at Telephone No.: 333-1111 loc. 730. (SGD.) ATTY. JOSEPH EDWARD P. AREÑO Chairperson