RFQ 26-10-0377- SUPPLY AND DELIVERY OF VARIOUS PHYSICAL THERAPY EQUIPMENT/DEVICE

REQUEST FOR QUOTATION SUPPLY AND DELIVERY OF VARIOUS PHYSICAL THERAPY EQUIPMENT/DEVICE Company/Business Name: Date: October 9, 2026 Address: RFQ No.: 26-10-0377 The Batangas Medical Center, through its Hospital Bids and Awards Committee (HBAC), intends to procure the project SUPPLY AND DELIVERY OF VARIOUS PHYSICAL THERAPY EQUIPMENT/DEVICE with an Approved Budget for the Contract of THREE HUNDRED NINETY-FOUR THOUSAND SEVEN HUNDRED THIRTEEN PESOS ONLY (Php 394,713.00) through Small Value Procurement of the Implementing Rules and Regulations of Republic Act No. 12009. Please submit your offer on or before 12:00PM of 16th October 2026, subject to the compliance with the Terms and Conditions provided on this Request for Quotation (RFQ). Interested service provider shall also submit a copy of the following documents along with the quotation on or before the above specified deadline of submission of quotation: A. GENERAL REQUIREMENTS SVP DIRECT CONTRACTING a. Mayor’s/Business Permit (BIR Certificate of Registration shall be submitted in lieu of DTI Registration and Mayor’s Permit) R R b. DTI / SEC / CDA for for Cooperative R R b. PhilGEPS Reg. Number or PhilGEPS Certificate of Registration R R c. Income/Business Tax Return (For ABCs above P500k) R R d.Omnibus Sworn Statement (For ABCs above P50k) Notarized Omnibus Sworn Statement (OSS) and if applicable, Original Notarized Secretary’s Certificate in case of a corporation, partnership, or cooperative; or Original Special Power of Attorney of all members of the joint venture giving full power and authority to its officer to sign the OSS and do acts to represent the Bidder. OSS Template may be accessed from this link: https://www.gppb.gov.ph/wp-content/uploads/2025/08/NGPA_Omnibus-Sworn-Statement.pdf (Note: Original hard copy of the OSS and Secretary Certificate and/or Special Power of Attorney shall be submitted once issued with a Notice of Award) R e. Professional License/Curriculum Vitae (For Consulting Services only) R f. PCAB License and Registration (For Infra. Only) R FOR SMALL VALUE PROCUREMENT Please submit your SEALED bid envelope with duly signed quotation addressed to the Hospital Bids and Awards Committee (HBAC) Chairperson and to the given address below, on or before the deadline: Interested suppliers shall indicate the following in all envelopes: 1. Name of the project to be bid in CAPITAL letters; 2. Name and address of the Bidder in CAPITAL letters; 3. Addressed to the BatMC Bids and Awards Committee (See details below); 4. Deadline of Submission JOSE APOLLO J. ARAGO, MD, MDPBA, FPSA, MHA Chairperson, Hospital Bids and Awards Committee 3rd Floor, Materials Management and Procurement Building, Batangas Medical Center, Bihi Road, Kumintang Ibaba, Batanags City Telephone Number: (043) 740-8307 loc. 1129 4. For proper guidance and easy reference, below is an illustrative example of proper sealing and marking of bids: . OR, you may send your PASSWORD PROTECTED bid offer through e-mail at rfq.batmcprocurement@yahoo.com cc: lcc.batmcprocurement@yahoo.com. Use the following format for filename for easy identification of your files. Subject of the Email: RFQ No_Project Title a. RFQ No._CompanyName_Eligibilitydocs b. RFQ No._CompanyName_Financialdocs Unsealed or unmarked bid envelopes, or in case of electronic bid submission, Bidding Documents not in compressed archive folders and are not password-protected, shall be rejected. However, bid envelopes that are not properly sealed and marked or not properly compressed and password-protected, as required in the Bidding Documents, shall be accepted; Provided, That the bidder or its duly authorized representative shall acknowledge such condition of the bid as submitted. The BAC shall assume no responsibility for misplaced or lost contents of the improperly sealed or marked bid or improperly compressed or password-protected folder, or for its premature opening. [Sec 54.9 of the Implementing Rules and Regulations (IRR) of Republic Act No. 12009] The opening of offers and disclosing of password shall be after the deadline. FOR SMALL VALUE PROCUREMENT/ DIRECT CONTRACTING Additional Requirements for the Procurement of Medical and Surgical Supplies, and Medical Devices: a. ISO Certification of the Manufacturer (if applicable) b. License to Operate from FDA with List of Sources (whether it is a manufacturer, importer, seller or distributor) c. Certificate of product registration from Food and Drug Administration (FDA)(if applicable); d. For suppliers with CPR for renewal please submit all the following proof in accordance to the IRR RA 9711, FDA Act of 2009, Section 3, Book II, Article I: i. The application filed before the expiration date of the registration; ii. The prescribed renewal fee paid upon filing of the application; and iii.A sworn statement indicating no change or variation whatsoever in the product attached to the application FOR SMALL VALUE PROCUREMENT/ DIRECT CONTRACTING Additional Requirements Procurement of Drugs and Medicines: a. All pharmaceutical products shall be of fresh commercial stock as reflected in the CPR issued by the FDA upon receipt at the designated delivery place. Table 1 describes the acceptable remaining shelf life. Table 1. Acceptable remaining shelf life Claimed Shelf Life Acceptable Remaining Shelf Life 60 months 42-60 months 48 months 34-48 months 36 months 30-36 months 24 months 18-24 months 18 months 12-18 months 12 months Special arrangements and conditions apply b. All primary packaging of pharmaceutical products shall follow the FDA-approved commercial packaging (Manufacturer’s Packaging) specified in the approved CPR.) c. Bidders shall submit Product insert/product information d. License to Operate from FDA with List of Sources (whether it is a manufacturer, importer, seller or distributor) e. Delivery Receipt/Invoice bearing Lot Nos. and Expiry Dates of the drugs and medicines f. Lot or Batch Release Certification to vaccines, toxoids and immunoglobulins is required, before acceptance by the Procuring Entity of the delivered supplies g. Certificate of No Adverse Drug Reaction. TERMS AND CONDITIONS: 1. The Batangas Medical Center hereinafter referred to as the “Purchaser” now request for submission of price proposal for the procurement of the aforesaid item described in the Technical Specifications. 2. A set of technical specifications are provided in the following attachment. All items and jobs listed under the Purchaser’s Specifications must be complied with on a pass-fail basis. Failure to meet any one of the requirements may result in rejection of the proposal. 3. Procurement procedures will be conducted in accordance with the provisions of the Implementing Rules and Regulations (IRR) of Republic Act 12009. 4. It is the intent of the Purchaser to evaluate the bid/proposal on a per item basis, and award will be made to the bid/quotation or combination of quotations resulting in the LCRB meeting the Purchaser’s technical specifications. (For Small Value Procurement/ Lease Of Real Property And Venue/ Emergency Procurement) 5. Prices must be quoted in the Philippine Peso and must be include the unit price and total price, inclusive of all taxes to be paid and other incidental cost to the delivery site/s if the contract is awarded. 6. Quotations that exceeds the Approved Budget for the Contract shall be rejected. 7. In case two or more bidders are determined to have submitted the Lowest Calculated and Responsive Quotation, the Purchaser shall adopt and employ “draw lots” as the tie-breaking method to finally determine the Single Winning Provider in accordance with GPPB Circular 06-2005. (For Small Value Procurement/ Lease Of Real Property And Venue/ Emergency Procurement) 8. Late submission of quotations shall not be accepted and considered. 9. Bids/proposal shall be valid for sixty (60) calendar days from the deadline of submission of bids. The Purchaser may request for extension of the validity period of price quotation in case the award cannot be made within the 60-day validity period. 10. Swapping/replacement of equivalent drugs / supplies will not be tolerated and will be considered as a violation. Swapping/replacement of items shall be grounds for blacklisting. 11. The delivery period shall be within 30 calendar days from receipt of the Purchase Order. The contractor should inform the Purchaser at least three (3) days before the date of delivery. The delivery will be made only during working days and hours. 12. Delivery performance of new or current suppliers, including history of product recall/withdrawal of interested bidders shall be subject to evaluation of the Technical Working Group. (For Small Value Procurement/ Direct Contracting/ Emergency Procurement) 13. DELIVERY SITE: BATANGAS MEDICAL CENTER 14. PAYMENT TERMS Goods and Services - For one time delivery - 30 days upon complete delivery, and in accordance with existing government accounting rules and regulations For staggered delivery - A partial payment shall be made after its staggered delivery and must correspond to the value of the goods delivered and accepted based on the approved schedule of requirements and upon its compliance with the documentary requirement. Payment Term (Infrastructure Projects): Winning contractor can request advance payment for mobilization which must not exceed 15% of the total contract price. For project duration of 30 days, remaining payment will be made not later than 45 days after fulfillment of the contract/work completion. For project duration more than 30 days, progress payment can be paid once a month, provided that the 20% of the work had been accomplished and contractor submits a Progress Billing. 15. For the given scope of works in the contract as awarded, all bid prices shall be considered as fixed prices, and therefore not subject to price escalation during contract implementation in accordance with Section 89 RA 12009. 16. Warranty security shall be required from the contract awardee for a minimum period of three (3) months, in the case of Expendable Supplies, or a minimum period of one (1) year, in the case of Non-expendable Supplies, after acceptance by the Procuring Entity of the delivered supplies. 17. The applicable rate for the deliveries is one tenth (1/10) of one (1) percent of the cost of the unperformed portion of the contract for every day of delay. The maximum deduction shall be ten percent (10%) of the amount of contract. Once the cumulative amount of liquidated damages reaches ten percent (10%) of the contract amount, the Purchaser shall rescind the contract without prejudice to other courses of action and remedies open to it. 18. The purchaser reserves the right to accept or reject any proposal, and to annul the procurement process or reject all proposals at any time prior to contract award, without thereby incurring any liability to the affected bidder/bidders. The Purchaser also reserves the right to waive minor deviations/defects or infirmities therein. A minor deviation/defect or infirmity is one that does not materially affect the overall functionality of the material and the capability of the supplier to perform the contract. 19. Bidders may, through a letter, withdraw their bids before the deadline for the receipt of bids. Withdrawal of bids after the applicable deadline shall be subject to appropriate sanctions as prescribed in the IRR. (Section 55.2, IRR of RA 12009) 20. The HoPE shall impose the penalty of suspension for one (1) year for the first offense, and suspension of two (2) years for the second offense, for any of the following offenses as indicated in Section 99 of the IRR of RA 12009. 21. The HoPE may impose the penalty of blacklisting consisting of one (1) year prohibition for the first offense, or two (2) years prohibition for the second offense for any of the following offenses as indicated in Section 100 of the IRR RA 12009. 22. The HoPE shall impose blacklisting with perpetual disqualification based on any of the following grounds as indicated in the Section 101 of the IRR RA 12009. Prepared by: ____________________________________ LERMA C. CASTILLO ADAS III Approved by ____________________________________ CARRAH CAMILLE Z. GARCIA, LCB, MPA Supervising Administrative Officer Procurement Section I, the Authorized Representative, have carefully examine and ensure full understanding and comprehension of the Request for Quotations, its requirements and terms and conditions. _________________________________________ Name and Signature of Authorized Representative ________________________________________ Company Name and Address _________________________________________ Contact Number and Email Address of Representative TECHNICAL SPECIFICATION Bidders must state “Comply” or “Not Comply” for each specification and provide the corresponding performance parameters for the offered item/s. Each response must be supported by a clear documentary support in the bid and properly cross-referenced. Acceptable evidence includes unaltered manufacturer sales brochures, official specification sheets, product samples, independent test results, and similar documents. FINANCIAL OFFER SHALL BE INCLUDED IN THE FINANCIAL PROPOSAL PAGE ONLY. *Bidders may attach a separate page for the specification/s, TOR as Technical Offer, Brand & Manufacturer. ________________________________________ Name and Signature of Authorized Representative _________________________________________ Company Name and Address _________________________________________ Contact Number and Email Address of Representative FINANCIAL PROPOSAL 1. Having examined the subject Request for Quotation (RFQ) including the Technical Specifications, we, the undersigned offer to supply and deliver the following: Item No. Description Unit Qty Unit Cost Total TOTAL AMOUNT *Bidders may attach a separate page for their financial proposal TOTAL AMOUNT IN WORDS: __________________________________________________________________________________________________________________________________________________________________________________ 2. We undertake, if our Quotation or bid is accepted, to deliver the above goods in accordance with the schedule of requirement herein from receipt of Purchase Order (PO) or Job Order (JO). 3. We agree to abide by this Quotation/bid for a period of sixty (60) calendar days after the deadline of submission specified in the RFQ. We agree in case the BatMC may request for extension of the validity period of price quotation in case the award cannot be made within the 60-day validity period. 4. We understand that payment for items delivered will be processed to the winning supplier within 30 days upon the inspection and acceptance of goods delivered and upon submission of the required supporting documents, in accordance with existing government accounting rules and regulations. ________________________________________ Name and Signature of Authorized Representative _________________________________________ Company Name and Address _________________________________________ Contact Number and Email Address of Representative