PURCHASE OF SUPPLIES FOR THE CONDUCT OF ELDERLY WEEK CELEBRATION 2026

Republic of the Philippines MUNICIPALITY OF HINABANGAN Hinabangan, Samar REQUEST FOR QUOTATIONS The Municipality of Hinabangan, through its Bids and Awards Committee (BAC), as duly authorized to conduct Small Value Procurement for “PURCHASE OF SUPPLIES FOR THE CONDUCT OF ELDERLY WEEK CELEBRATION 2026” in accordance with Section 53.9 of the 2016 Revised Implementing Rules and Regulations of Republic Act No. 9184, hereby invites all interested suppliers/bidders to offer their lowest government price. Name of Activity: “PURCHASE OF SUPPLIES FOR THE CONDUCT OF ELDERLY WEEK CELEBRATION 2026” Total Approved Budget for the Contract (ABC): P170,992.00 Location: Hinabangan, Samar Specifications: See attached Annex “A” Deadline of submission: On or before 19 October 2026, 9:00 A.M. Delivery period: Three Calendar (3) Days Interested bidders/suppliers are required to submit their duly accomplished Price Quotation Forms (Annex A) on or before the deadline of submission of bids at the BAC Conference Room, Municipal Hall, Hinabangan, Samar. Bidders/suppliers must submit the sealed quotations in the address given above bearing the name & address of the supplier, indicating the Price Quotation and send to ENGR. MENANDRO A. GACELOS, EnP, BAC Chairman, LGU-Hinabangan, Hinabangan, Samar. Bidders/suppliers shall be required to submit the following documentary requirements together with their quotation. 1) Valid and Current Mayor’s / Business Permit 2026; 2) PhilGEPS Registration Number; 3) Tax Clearance 4) DTI/SEC 5) For ABCs above P50,000.00 – Omnibus Sworn Statement (OSS) Bidder/supplier’s OSS shall be valid for six (6) months 6) For ABCs P50,000.00 and below – – Authorization letter/Special Power of Authority, in case the owner is not the signatory of Price Quotation Form and Notice of Award. b) For Corporation/Partnership/Joint Venture – Secretary’s Certificate authorizing signatory. Award of contract shall be made to the lowest calculated bidder which complies with the minimum technical specifications (Annex A) and General Terms and Conditions (Annex B). NOTE: The LGU - Hinabangan reserves the right to accept or reject any bid, to annul the bidding process, and to reject all bids at any time prior to contract award, without thereby incurring any liability to the affected bidder or bidders. For further inquiries you may reach us at 0975-968-0959 ENGR. MARY GRACE C. MENGOTE-MARCO, EnP. Head, BAC Secretariat ANNEX A PRICE QUOTATION FORM ENGR. MENANDRO A. GACELOS, EnP. Chairperson, Bids and Awards Committee Municipality of Hinabangan Hinabangan, Samar Dear Sir: After having carefully read and accepted the Terms and Conditions of this RFQ and followed the Instructions to Bidders specified in Annex B, hereunder is our quotation/s for the item/s as follows: ITEM NO. QTY UNIT ITEM DESCRIPTION UNIT PRICE TOTAL PRICE 1 50 sacks Commercial Rice 2 15 packs Cellophane 3 1 kl Plastic Ring ___________________________________________________ NAME OF PROPRIETOR/ AUTHORIZED REPRESENTATIVE SIGNATURE DATE ANNEX B GENERAL TERMS AND CONDITIONS: 1. BID VALIDITY. Bids should be valid for sixty (60) calendar days counted from the deadline of submission of bids; 2. PRICE ESCALATION. All bid prices for the given scope of work in the contract as awarded shall be considered as fixed prices, and therefore not subject to price escalation during contract implementation. 3. ALTERNATIVE BIDS. Alternative Bids shall be rejected. For this purpose, alternative bid is an offer made by a Bidder in addition or as a substitute to its original bid which may be included as part of its original bid or submitted separately therewith for purposes of bidding. 4. TAXES. The total price quoted is subject to withholding tax and payable check. 5. DELIVERY PERIOD. Three Calendar (3) Days 6. INCIDENTAL CHARGES AND SERVICES. The cost of transportation, insurance, and other costs incidental to delivery of the Goods shall be included in the price quoted per item by the Bidder. An additional or separate delivery charge in the bid shall be treated as non-responsive and shall be rejected. 7. TERM OF PAYMENT. Payment shall be CHARGED ACCOUNT, unless specified. Cash on Delivery (COD) shall not be allowed, unless accepted during bid evaluation. 8. RETENTION MONEY. The obligation for the warranty shall be covered by either retention money in an amount equivalent to at least one percent (1%) of every progress payment, or a special bank guarantee equivalent to at least one percent (1%) but not to exceed five (5%) of the total contract price. The said amounts shall only be released after the lapse of the warranty period or, in the case of Expendable Supplies, after consumption thereof; Provided, however, That the supplies delivered are free from patent and latent defects and all the conditions imposed under the contract have been fully met; (GPPB Resolution No. 30-2017 dated 30 May 2017) 9. LIQUIDATED DAMAGES. No payment shall be made until full delivery of item/s is/are completed. Delay in the delivery shall be subject to liquidated damages by way of penalty @ 1/10 of 1% of each day of delay. 10. ALTERATION OF TECHNICAL SPECIFICATIONS AND TERMS AND CONDITIONS. Altering and/or amending the technical specifications and Terms and Condition(s) may be considered non-responsive / non-compliant. INSTRUCTIONS TO BIDDERS: 1. Completely fill out the Price Quotation Form (Annex A), technical specification/brand (if applicable), unit / total price and Supplier/Bidder’s information. Do not forget to sign the Price Quotation Form. 2. Download this Form from the PhilGEPS website before the closing date for inclusion in the PhilGEPS Document Request List (DRL).