PREVENTIVE MAINTENANCE OF ELEVATORS OUTSIDE ILOILO CITY HALL: ILOILO CITY COMMUNITY COLLEGE AND GAISANO ICARE (P.R. NO. CMB-100-26-09-572A)

REPUBLIC OF THE PHILIPPINES CITY OF ILOILO BIDS AND AWARDS COMMITTEE Office of the BAC Secretariat, 7th Floor, Iloilo City Hall, Plaza Libertad, Iloilo City 5000 Philippines Tel No.: 033-333-111 loc. 730 E-mail: bac.iloilocity@gmail.com REQUEST FOR QUOTATION (Small Value Procurement) The Iloilo City Government through its Bids and Awards Committee (BAC) will undertake NEGOTIATED PROCUREMENT - SMALL VALUE PROCUREMENT in accordance with the Implementing Rules and Regulations of R.A. 12009 for the purchase of the following goods/services: Purchase Request No.: CMB-100-26-09-572A Name of Project: Preventive Maintenance of Elevators outside Iloilo City Hall: Iloilo City Community College and Gaisano ICARE Location/Venue: Iloilo City End User: Publication Date: Office of the City Mayor October 8, 2026 Specification/Brief Description: Item No. Qty Unit Item/Description Preventive Maintenance of Elevators outside Iloilo City Hall: Iloilo City Community College and Gaisano ICARE 1. 1 lot Preventive Maintenance of 4 unit Elevators Scope of Works: Check and clean of electrical connection and main supply switch & controller. Check the elevator motor. Check the vibration and unusual sound of elevator. Cleaning of main rails & counterweight rails. Check and cleaning of main & counterweight guide shoe. Check the door interlocks and door opening & closing if needed for adjustment. Check and cleaning of the door motor and landing door hanger and pick up roller. Cleaning of entrance sill and landing sill. Check the pit light and pit safety switch. Check the hall call button, indicators and car operating panel. Cleaning of hoist rope and governor rope check governor (switch & pulley) Check buffer for elevator car and counterweight. Cleaning of elevator car top, elevator fan and check the car top light. Check the traveling cable and car top maintenance switches. Check the oil at rails and UPS. Cleaning the elevator pit. Provide recommendation/course of action on any repair, replacement of parts, or any adjustment not within the coverage of the regular PMS. Provide recommendation/course of action on any abnormal operation or stoppage of the equipment that will be reported by the end user. Recommend materials, spare parts, or services (outside regular PMS) that maybe required to maintain the continued operation of the elevator. Location of preventive maintenance is at ICARE Gaisano ICC and Iloilo City Community College. Terms of Payments: a. Progressive Billing Contract Duration: Upon Receipt of Notice to Proceed but not exceeding December 31, 2026 Source of Fund: Repairs and Maintenance – Building & Other Structures : Buildings (Facility Conservation Office) Approved Budget for the Contract: Three Hundred Eleven Thousand Six Hundred Sixty Four Pesos (₱311,664.00) Interested suppliers are required to submit the following in a sealed envelope: 1. Price Quotation; 2. Copy certified Mayor’s/Business Permit; 3. Copy certified PhilGEPS Registration Certificate/Number; 4. Copy certified Tax Clearance; 5. Certificate of Registration from DTI, SEC, or CDA; 6. Business Tax Return for last six (6) months prior to the submission and opening of quotations; 7. Omnibus Sworn Statement; 8. Authority of Representative/Signatory (in the form of a Special Power of Attorney for Single Proprietorship or Board Resolution/Secretary’s Certificate for Corporation); and 9. Photocopy of One (1) valid government ID, except Postal ID, of the Authorized Representative/Signatory. 10. For procurement of medicine, brands must be specified in your offer. Brands indicated as “Local” is not acceptable. Submission of quotation and other documentary requirements is on or before October 14, 2026, 10:00 a.m. at the Office of the BAC Secretariat, 7th Floor, Iloilo City Hall, Plaza Libertad, Iloilo City. Late submission shall not be accepted. Kindly submit all requirements in folder with proper tabbing to indicate requirements submitted. For inquiry, you may contact the BAC Secretariat at Telephone No.: 333-1111 loc. 730. (SGD.) ATTY. JOSEPH EDWARD P. AREÑO Chairperson