PEN-26-1348-SVP FOOD AND ACCOMMODATION

Republic of the Philippines Province of Iloilo BIDS AND AWARDS COMMITTEE REQUEST FOR QUOTATION Quotation No.PEN-26-1348-SVP Reference PR No. PEN-26-1348 (Supplier's Name and Office Address) The Iloilo Provincial Government, through its Bids and Awards Committee (BAC), hereby invites all interested supplier/distributor to quote their LOWEST PRICE on the item/s listed below subject to the Terms and Conditions stated herein, stating the shortest time of delivery, and submit the same duly signed by their authorized representatives not later than October 20, 2026 at 9:00 A.M. at the 5th Floor, BAC Secretariat Office, Iloilo Provincial Capitol, Bonifacio Drive, Iloilo City after payment of the RFQ form in the amount of Five Hundred Pesos (₱500.00). ATTY. DENNIS T. VENTILACION Chairperson, BAC Approved Budget for the Contract: ₱365,650.00 Place of Delivery: 5F Provincial Government Environment & Natural Resources Office, Iloilo Provincial Capitol Date of Delivery: Upon receipt of Notice to Proceed until December 31, 2026 X Complete Bid Partial Bid Item No. Quantity Unit of Issue Description Estimated Unit Cost Brand Unit Cost Total Cost 1 1 job Foods and accommodation for the three(3) days Capacity Development Training on Strategic Planning and Target Setting for CY 2027 of Provincial Government Environmetn and Natural Resources Office good for 71 pax at Php5,150.00/person to be conducted not later than end of December 2026. Meals & Accommodation Sky loft Accommodation with Breakfast (2 nights) DAY 1 AM Snacks, Lunch, PM Snacks, Dinner DAY 2 AM Snacks, Lunch, PM Snacks, Dinner DAY 3 AM Snacks, Lunch, PM Snacks TERMS AND CONDITIONS 1. Provide function rooms good for 71 pax with complete PA system and LCD projector and with adjacent comfort rooms 2. Mus have suitable rooms for overnight accommodation for participants and suitable for the conduct of activity 3. With provision od coffee/tea beverages during sessions 4. Attach menu to quotation 365,650.000 Kindly indicate the DELIVERY PERIOD and BID AMOUNT IN WORDS and FIGURES in the space provided below. Non-compliance shall be a ground for DISQUALIFICATION. TOTAL BID AMOUNT IN FIGURES: ₱________________________ Statement of Delivery Period: ____________________________________________________________ Bid Amount in Words: __________________________________________________________________ Kindly indicate the RFQ Number and date of opening of bids on the outside of the envelope and submit this quotation with the following requirements: 1. Mayor's/Business Permit; 2. Valid PhilGEPS Registration Number/Organization ID/PhilGEPS Certificate of Registration (Red/Platinum Membership)(whichever is applicable); 3. Latest Income/Business Tax Return for the procurement projects with ABC above ₱500,000.00; 4. Notarized Omnibus Sworn statement using GPPB-Prescribed Format, specifying the RFQ Number for procurement projects with ABC above ₱50,000.00; 5. DTI/SEC/CDA Registration Certificate; 6. Notarized Authority of the Signatory, if representative (SPA of proprietor for single proprietorship/Secretary Certificate for Corporation); 7. Technical Specifications in the prescribed form (for non-expendables/non-consumables) 8. Schedule of Requirements/Delivery Period in the prescribed form; 9. After-sales service/parts (for goods requiring maintenance service/parts); 10. Manpower requirements (for the procurement of projects with labor component); 11. Financial proposal in the prescribed form; 12. Active email address or working fax number. Absence of both is a ground for the rating of its bid as "failed" or "disqualified." 13. For easy validation during the post-qualification in the procurement of Drugs and Medicines, bidders are encouraged to submit the following: A. License to Operate from the Food and Drug Administration (FDA); B. Certificate of Product Registration from the FDA; C. Batch Release Certificate from the FDA; D. For the procurement of regulated drugs, the applicable type of S-LICENSE S-1, S-3 (Retailer) S-4 (Wholesaler) S-5C (Manufacturer) S-5D (Bulk Depot/Storage) S-5E S-5I (Importer) 14. For the procurement of Infrastructure Projects, bidders must submit a valid Philippine Contractors Accreditation Board (PCAB) License and indicate compliance with the Manpower Requirements. Province of Iloilo Bids and Awards Committee Request for Price Quotation No. PEN-26-1348-SVP Reference PR No. PEN-26-1348 Terms and Conditions: 1. All entries must be filled-up, written, or printed legibly. Failure to use this form will result to disqualification of your bid. 2. Delivery period: Upon receipt of Notice to Proceed until December 31, 2026 3. Bids and bid securities shall be valid for one hundred twenty (120) calendar days from the date of the opening of bids. 4. Bids exceeding the Approved Budget for the Contract (ABC) shall be disqualified. 5. The participating bidder/supplier or an authorized representative must indicate an email address or working fax number. Notice to the bidder through either of these means (email/working fax number) is considered sufficient notice. 6. The supplier/awardee(s) must conform to the Notice of Award within three (3) calendar days from notice of such award and enter into contract with the Procuring Entity within ten (10) calendar days from receipt by the winning bidder of the Notice of Award. Otherwise, the award shall be forfeited or cancelled. 7. The AWARDEE shall be responsible for the source(s) of his supplies, materials, equipment and shall make deliveries in accordance with the schedule, quality and specifications of award and purchase order. Failure of the AWARDEE to comply with the same shall be ground for the cancellation of the award and purchase order issued to the AWARDEE. 8. All deliveries by suppliers shall be subject to inspection and acceptance by the representative of the General Services Office and End User. 9. Rejected deliveries shall be construed as non-delivery of the product(s)/item(s) so ordered and shall be subject to liquidated damages, subject to the terms and conditions prescribed under paragraph 10 hereof. 10. Supplier shall guarantee his deliveries to be free from defects. Any defective item(s)/product(s) therefore that may be discovered by the End-User within the warranty period after acceptance of the same shall be replaced by the supplier within seven (7) calendar days upon receipt of a written notice to that effect. 11. Performance Security or Warranty Security, as the case may be, shall be required from the winning bidder in accordance with the provisions of R.A. No. 12009 and its Implementing Rules and Regulations. 12. The Procuring Entity may cancel or terminate the contract at any time in accordance with the grounds provided under RA No. 12009 and its Implementing Rules and Regulations and associated issuances. 13. When an occurrence of a tie among bidders takes place, i.e., two or more of the bidders are determined and declared as the Lowest Calculated and Responsive Bidder (LCRB), the winning bidder shall be determined by draw lots upon notice to the bidders concerned and/or their authorized representatives in accordance with the relevant circulars issued by the Government Procurement Policy Board (GPPB). 14. The supplier must indicate its complete business/mailing address. Otherwise, the lack thereof is a ground for disqualification. 15. All offers/quotations must be properly sealed and marked in envelopes. Unsealed or unmarked envelopes shall be rejected. 16. The printed name and signature of the bidder/supplier or of its authorized representative must be legible and verifiable and must indicate his/her position. Non-compliance is a ground for disqualification. 17. Bidders shall prepare an ORIGINAL of the Documentary Requirements for Negotiated Procurement. In addition, bidders shall submit separate COPIES thereof (Copy 1, Copy 2) and each set of documents must clearly indicate whether the same is ORIGINAL, COPY 1, or COPY 2. In the event of any discrepancy between the original and the copies, the original shall prevail.