ASS-26-1333-SVP FOOD AND ACCOMMODATION

Republic of the Philippines Province of Iloilo BIDS AND AWARDS COMMITTEE REQUEST FOR QUOTATION Quotation No.ASS-26-1333-SVP Reference PR No. ASS-26-1333 October 9, 2026 SEDA ATRIA HOTEL Pison Avenue, Mandurriao, Iloilo City Tel. (033)3506 888 / +639175054626 Ilo@ayalalandhospitality.com The Iloilo Provincial Government, through its Bids and Awards Committee (BAC), hereby invites all interested supplier/distributor to quote their LOWEST PRICE on the item/s listed below subject to the Terms and Conditions stated herein, stating the shortest time of delivery, and submit the same duly signed by their authorized representatives not later than October 20, 2026 at 9:00 A.M. at the 5th Floor, BAC Secretariat Office, Iloilo Provincial Capitol, Bonifacio Drive, Iloilo City after payment of the RFQ form in the amount of One Thousand Pesos (₱1,000.00). ATTY. DENNIS T. VENTILACION Chairperson, BAC Approved Budget for the Contract: ₱870,000.00 Place of Delivery: any Hotel in Iloilo City Date of Delivery: October 27-29, 2026 X Complete Bid Partial Bid Item No. Quantity Unit of Issue Description Estimated Unit Cost Brand Unit Cost Total Cost 1 150 pax Food and Accommodation for the Evaluation Review, Technical Consultation and Action Planning Workshop for Provincial and Municipal Assessor’s Assessment Personnel for 150 pax for three (3) days and two (2) nights to be conducted on October 27-29, 2026 in a Hotel 5,800.00 INCLUSIONS: Basic sound System with two (2) wireless microphones LCD Projector and Widescreen Wi-Fi/ Internet Access for the participants On-Call technical assistance Complimentary Free-Flowing Coffee and Tea Complimentary Buffet Breakfast for registered guests MENU: October 27, 2026 AM Snacks: Egg & Chiva Sandwich, Juice Lunch: Mushroom Soup, Roasted Chicken, Steamed Rice, Assorted Bars, Juice PM Snacks: Turon, Juice Dinner: Mixed Vegetables Soup, Pork Afritada, Steamed Rice, Chocolate Cake, Juice October 28, 2026 AM Snacks: Turon, Juice Lunch: Cream of Corn, Chicken Ala Pobre, Steamed Rice, Blueberry Cheesecake, Juice PM Snacks: Cheese Ensaymada, Juice Dinner: Pumpkin Soup, Roasted Chicken, Steamed Rice, Banana Cut, Juice October 29, 2026 – Buffet Breakfast TERMS AND CONDITIONS 1.The use of low density plastics and styro foams as food container or wrapper shall be allowed except as first packaging; 2.Caterers are required to use paper, table napkins, banana leaves and other biodegrable/organic materials to wrap/ package the food items; 3.Refillable water containers shall provide instead of individual bottled mineral water; 4.Caterers are required to provide glass paper or reusable cups for drinking coffee and other beverages; 5.Use of plastic straw and plastic stirrers are strictly prohibited; 6.Caterers are not allowed to serve coffee condiments in sachet. 7.The venue shall be available for a continuous period of ten(10 hours on the scheduled date, which shall include the use of function room, tables and chairs, basic sound system, lighting, air-conditioning, and other standard venue facilities. Kindly indicate the DELIVERY PERIOD and BID AMOUNT IN WORDS and FIGURES in the space provided below. Non-compliance shall be a ground for DISQUALIFICATION. TOTAL BID AMOUNT IN FIGURES: ₱_________________ Statement of Delivery Period: ____________________________________________________________ Bid Amount in Words: __________________________________________________________________ Kindly indicate the RFQ Number and date of opening of bids on the outside of the envelope and submit this quotation with the following requirements: 1. Mayor's/Business Permit; 2. Valid PhilGEPS Registration Number/Organization ID/PhilGEPS Certificate of Registration (Red/Platinum Membership)(whichever is applicable); 3. Latest Income/Business Tax Return for the procurement projects with ABC above ₱500,000.00; 4. Notarized Omnibus Sworn statement using GPPB-Prescribed Format, specifying the RFQ Number for procurement projects with ABC above ₱50,000.00; 5. DTI/SEC/CDA Registration Certificate; 6. Notarized Authority of the Signatory, if representative (SPA of proprietor for single proprietorship/Secretary Certificate for Corporation); 7. Technical Specifications in the prescribed form (for non-expendables/non-consumables) 8. Schedule of Requirements/Delivery Period in the prescribed form; 9. After-sales service/parts (for goods requiring maintenance service/parts); 10. Manpower requirements (for the procurement of projects with labor component); 11. Financial proposal in the prescribed form; 12. Active email address or working fax number. Absence of both is a ground for the rating of its bid as "failed" or "disqualified." 13. For easy validation during the post-qualification in the procurement of Drugs and Medicines, bidders are encouraged to submit the following: A. License to Operate from the Food and Drug Administration (FDA); B. Certificate of Product Registration from the FDA; C. Batch Release Certificate from the FDA; D. For the procurement of regulated drugs, the applicable type of S-LICENSE S-1, S-3 (Retailer) S-4 (Wholesaler) S-5C (Manufacturer) S-5D (Bulk Depot/Storage) S-5E S-5I (Importer) 14. For the procurement of Infrastructure Projects, bidders must submit a valid Philippine Contractors Accreditation Board (PCAB) License and indicate compliance with the Manpower Requirements. Province of Iloilo Bids and Awards Committee Request for Price Quotation No. ASS-26-1333-SVP Reference PR No. ASS-26-1333 Terms and Conditions: 1. All entries must be filled-up, written, or printed legibly. Failure to use this form will result to disqualification of your bid. 2. Delivery period: October 27-29, 2026 3. Bids and bid securities shall be valid for one hundred twenty (120) calendar days from the date of the opening of bids. 4. Bids exceeding the Approved Budget for the Contract (ABC) shall be disqualified. 5. The participating bidder/supplier or an authorized representative must indicate an email address or working fax number. Notice to the bidder through either of these means (email/working fax number) is considered sufficient notice. 6. The supplier/awardee(s) must conform to the Notice of Award within three (3) calendar days from notice of such award and enter into contract with the Procuring Entity within ten (10) calendar days from receipt by the winning bidder of the Notice of Award. Otherwise, the award shall be forfeited or cancelled. 7. The AWARDEE shall be responsible for the source(s) of his supplies, materials, equipment and shall make deliveries in accordance with the schedule, quality and specifications of award and purchase order. Failure of the AWARDEE to comply with the same shall be ground for the cancellation of the award and purchase order issued to the AWARDEE. 8. All deliveries by suppliers shall be subject to inspection and acceptance by the representative of the General Services Office and End User. 9. Rejected deliveries shall be construed as non-delivery of the product(s)/item(s) so ordered and shall be subject to liquidated damages, subject to the terms and conditions prescribed under paragraph 10 hereof. 10. Supplier shall guarantee his deliveries to be free from defects. Any defective item(s)/product(s) therefore that may be discovered by the End-User within the warranty period after acceptance of the same shall be replaced by the supplier within seven (7) calendar days upon receipt of a written notice to that effect. 11. Performance Security or Warranty Security, as the case may be, shall be required from the winning bidder in accordance with the provisions of R.A. No. 12009 and its Implementing Rules and Regulations. 12. The Procuring Entity may cancel or terminate the contract at any time in accordance with the grounds provided under RA No. 12009 and its Implementing Rules and Regulations and associated issuances. 13. When an occurrence of a tie among bidders takes place, i.e., two or more of the bidders are determined and declared as the Lowest Calculated and Responsive Bidder (LCRB), the winning bidder shall be determined by draw lots upon notice to the bidders concerned and/or their authorized representatives in accordance with the relevant circulars issued by the Government Procurement Policy Board (GPPB). 14. The supplier must indicate its complete business/mailing address. Otherwise, the lack thereof is a ground for disqualification. 15. All offers/quotations must be properly sealed and marked in envelopes. Unsealed or unmarked envelopes shall be rejected. 16. The printed name and signature of the bidder/supplier or of its authorized representative must be legible and verifiable and must indicate his/her position. Non-compliance is a ground for disqualification. 17. Bidders shall prepare an ORIGINAL of the Documentary Requirements for Negotiated Procurement. In addition, bidders shall submit separate COPIES thereof (Copy 1, Copy 2) and each set of documents must clearly indicate whether the same is ORIGINAL, COPY 1, or COPY 2. In the event of any discrepancy between the original and the copies, the original shall prevail.