IB2027-011 PROVISION OF PEST CONTROL SERVICES FOR C.Y. 2027

11 INVITATION TO BID FOR PROVISION OF PEST CONTROL SERVICES FOR C.Y. 2027 IB2027-011 1) The BATANGAS MEDICAL CENTER, through the NGA, the National Expenditure Program/ Internally Generated Funds CY 2027, intends to apply the sum of One Million Eight Hundred Thousand Pesos Only (Php 1,800,000.00) being the Approved Budget for the Contract (ABC) to payments under the contract for the PROVISION OF PEST CONTROL SERVICES FOR C.Y. 2027 . Bids received in excess of the ABC shall be automatically rejected at bid opening. 2) The BATANGAS MEDICAL CENTER now invites bids for the above Procurement Project. Delivery of the Goods is required WITHIN THE PERIOD SPECIFIED UNDER SEC. VI. SCHEDULE OF REQUIREMENTS. Bidders should have completed, at least TEN (10) YEARS from the date of submission and receipt of bids, contracts similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II. Instructions to Bidders. 3) Bidding will be conducted through competitive bidding procedures using a non- discretionary “pass/fail” criterion as specified in the IRR of RA No. 12009. i) Bidding is open to all interested Bidders, whether local or foreign, subject to the conditions for eligibility provided in the IRR. 4) Interested Bidders may obtain further information from BATANGAS MEDICAL CENTER and inspect the Bidding Documents at https://batmc.doh.gov.ph/public- bidding/procurement/invitation-to-bids/2026-invitation-to-bid-details . However,due to the ongoing maintenance of the official Batangas Medical Center website, all Invitation to Bid, Bidding documents, Supplemental/Bid Bulletin, and other procurement-related issuances may be temporarily accessed through: https://sites.google.com/batmc.doh.gov.ph/batangasmedicalcenter/home 5) It may also be downloaded free of charge from the website of the Philippine Government Electronic Procurement System (PhilGEPS) and the website of the Procuring Entity, provided that Bidders shall pay the applicable fee for the Bidding Documents not later than the submission of their bids. Approved Budget for the Contract Maximum Cost of Bidding Documents (in Philippine Peso) 500,000 and below 500.00 More than 500,000 up to 1 Million 1,000.00 More than 1 Million up to 5 Million 5,000.00 More than 5 Million up to 10 Million 10,000.00 12 More than 10 Million up to 50 Million 25,000.00 More than 50 Million up to 500 Million 50,000.00 More than 500 Million 75,000.00 6) The BATANGAS MEDICAL CENTER will hold a Pre-Bid Conference on September 25, 2026, 1:00PM through video conferencing via GOOGLE MEET which shall be open to prospective Bidders. Video call link: https://meet.google.com/dzk-pedf-sho 7) Bids must be duly received by the Bids and Awards Committee (BAC) Secretariat through online submission through the designated GOOGLE FORM LINK on or before October 9, 2026, 9:00AM. Late bids shall not be accepted. 8) All Bids must be accompanied by a Bid Security in any of the acceptable forms and in the amount stated in ITB Clause 16.1. 9) Bid opening shall be on October 9, 2026, 9:00AM via GOOGLE MEET. Bids will be opened in the presence of the Bidders’ representatives who choose to attend the activity. 10) The contract shall be awarded to the Bidder with the Lowest Calculated and Responsive Bid (LCRB), in accordance with the provisions of Republic Act No. 12009 and its Implementing Rules and Regulations (IRR). SEE ATTACHED REMINDERS FOR ONLINE BIDDERS. 11) The BATANGAS MEDICAL CENTER reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Section 70 4 of R.A. No. 12009, without incurring any liability to the affected Bidder or Bidders. 12) For further information, please refer to: HBAC Secretariat Batangas Medical Center Kumintang Ibaba, Batangas City Tel. Nos. (043) 740-8303 to 8307 local 1129 or 1158 bac@batmc.ph / bac@batmc.doh.gov.ph 13) You may visit the following websites: For downloading of Bidding Documents: https://batmc.doh.gov.ph/public- bidding/procurement/invitation-to-bids/2026-invitation-to-bid-details or https://sites.google.com/batmc.doh.gov.ph/batangasmedicalcenter/home September 17, 2026 _______________________________________________ (SGD.) JOSE APOLLO J. ARAGO, MD, DPBA, FPSA, MHA HBAC I Chairperson 4 Reservation Clause 13 REMINDERS FOR ONLINE BIDDERS PREBID CONFERENCE 1. The Batangas Medical Center will hold a Pre-Bid Conference on September 25, 2026, 1:00PM through Video Conferencing via Google Meet, which shall be open to prospective bidders. Join Google Meeting - https://meet.google.com/dzk-pedf-sho 2. Interested parties may pre-register before the said date through this link https://forms.gle/pUqjTc3HcKxnbVQL9. 3. Please click the link to the attendance registry at the Google Meet waiting room on the day of the actual conference to document your presence in the said event. Certificate of Attendance shall be on a per request basis however, we cannot provide such certificate if you did not log in the registry. 4. Please be advised that the pre-bid conference shall be audio and video recorded, and stored as part of the documentation process of the Batangas Medical Center. Hence, your attendance to the event shall indicate your explicit consent on the recording of your image and voice, collection and processing of your personal data as disclosed and captured during the event. Rest assured that processing of data is done solely for legal purposes and in compliance with the Government Procurement Reform Act. 5. Requests for clarification(s) on any part of the Bidding Documents or for an interpretation must be in writing and submitted to the BAC of the Procuring Entity concerned at least ten (10) calendar days before the deadline set for the submission and receipt of bids. Submit your clarifications through this link: https://forms.gle/9nDrT6vYRqHDGPdM6. SUBMISSION OF BID DOCUMENTS The Batangas Medical Center will only accept bid documents submitted electronically to the designated Google Form link before the opening date of the bids.Payment can be made via over-the-counter of the Procuring Entity’s Cash Operations Section or through bank transfer. For over-the-counter payments, bidders must first secure the Payment Slip and/or Order of payment from the Procurement Section. They will then be directed to pay the amount stipulated in the payment slip to the cashier. Bidders are required to show the Official Receipt (O.R.) to the Procurement Section. For bank transfers, bidders must coordinate exclusively with the Cash Operations Section, which will provide the necessary bank account details of Batangas Medical Center. Failure to coordinate with the Cash Operation Section for the said bank account details will result to the non-issuance of official receipt. Bidders must email their intent to cash@batmc.doh.gov.ph cc: bac@batmc.ph before joining any Public Bidding activity with the following details: Subject of the Email: Intent to Join Project: IB2027-____ (Title of the Project) Body of the Email: Requesting for the bank account details of Batangas Medical Center. a) Complete Name of the Company b) IB Code and Title of the Project (as stated in the Invitation to Bid) 14 c) Bid Document Fee (as stated in the Invitation to Bid) d) Item(s) to join in the project. (if applicable) Note: For Public Bidding with line items - The items indicated in the bidder’s Intent Letter or Order of Payment shall be deemed final and official. Any modification must be formally communicated to the BAC Secretariat at least three (3) calendar days before the bid opening through bac@batmc.ph to allow verification of the corresponding bidding document fee. Undeclared items shall not be considered for evaluation and will automatically disqualify the bidder for those specific items. Late or unofficial modifications shall not be accepted. Upon payment (Cash Deposit Slip or Check Deposit Slip), bidders must email the deposit slip including the details below to the cash@batmc.doh.gov.ph cc: bac@batmc.ph. The Cash Operations Section will issue the O.R. and send its scanned copy to the supplier. To follow-up O.R., bidders may call the Cash Operations Section at (043) 740-8307 loc. 1124/1022 or at 09302258861. Bidders are also advised to directly claim the hard copy of the O.R. to the said section. Bidders are required to send the copy of the O.R. by emailing it to bac@batmc.ph. a) Complete name of the Company b) IB Code and Title of the Project (as stated in the Invitation to Bid) c) Bid Document Fee (as stated in the Invitation to Bid) d) Location of the Bank where the deposit was made The bidder shall register its authorized representative and his/her immediate supervisor, and provide an active and valid email address and contact number in the BatMC Supplier Registry by scanning the QR code provided below. Proof of registration along with the proof of payment shall be required prior to granting access to the bidding document submission link. The bidder shall ensure that the registered contact details remain active and continuously monitored throughout the procurement and contract implementation period. Any communication sent to the registered email address shall be deemed valid, binding, and effective upon transmission. 1. Bidders must submit 3 files a. Copy of Official Receipt and Intent letter or Order of Payment (if applicable) b. Eligibility/Technical File c. Financial File 2. Documents must be continuous scan or multiple pages in one PDF file. Include table of contents in the front page to facilitate for quick search of the document. 15 3. Files b and c should be individually compressed and password protected using third party applications such as win.zip, win.rar, etc… (Password shall not be disclosed until the day of bid opening) 4. Use the following format for filename for easy identification of your files. a. ProjectCode_CompanyName_OR b. ProjectCode_CompanyName_Eligibilitydocs c. ProjectCode_CompanyName_Financialdocs 5. The bidders are given only three attempts to disclose their password per compressed folder and PDF file to open the documents. Should the bidder fail to provide the correct password after the third attempt, their bid shall no longer be considered. The Secretariat shall take and print a screenshot of such inquiries and responses to form part of the records and all incidents should be recorded in the minutes. 6. Link to the submission of documents shall be given, emailed or sent only to bidders upon submission of proof of payment and enrollment to the bidders registration. 7. Documents must be submitted anytime before the opening of bids and upon showing of proof of payment (Note: Needs time for secretariat to download and organize files before Bid Opening) 8. Late submission shall be invalidated based on the automatic date/time of submission as recorded in the online facility. 9. Corrupted or files that are inoperable during the opening are likewise invalidated. Please check your files accordingly after submission. 10. In case a bidder modifies its Bid, it shall not be allowed to retrieve its original Bid, but shall only be allowed to send another Bid equally secured and properly identified. Filename should be labelled as "Modification" of the one previously submitted e.g.: a. ProjectCode_CompanyName_OR(Modification) b. ProjectCode_CompanyName_Eligibilitydocs(Modification) c. ProjectCode_CompanyName_Financialdocs(Modification) The time indicated in the latest Bid receipt page generated shall be the official time of submission. Bids submitted after the deadline shall not be accepted. BID OPENING 1. Bid Opening shall be on October 9, 2026, 9:00 A.M. via Google Meet portal. 2. Link to the event shall only be given to qualified bidders who has shown proof of payment of applicable fees for bid documents. 3. Meeting invitation shall be sent to your registered email address or contact BatMC BAC Secretariat for details. 4. Bids will be opened in the presence of the bidders’ representatives who will be given the link to the portal once proof of payment have been submitted. The company 16 representative shall disclose the respective password for each of their file to be opened during the event. 5. If a bidder is unable to join and attend in the online platform during the bid opening and his bid is about to be opened, the Secretariat will call the bidder through his registered phone number and ask them to join the bid opening through the provided link. Bidders are given a maximum of five (5) minutes to join the online platform. If the bidder was not able to join the online platform within five (5) minutes from the call, the BAC shall move on to the next bid, if any. If there are no other bids to be considered, the Secretariat shall again ask the bidder to join the online bidding via call and the BAC shall give the bidder another five (5) minutes to join. If the bidder failed to join within the allotted time, his bid will no longer be considered. 6. Please be advised that the bid opening shall be audio and video recorded, and stored as part of the documentation process of the Batangas Medical Center. Hence, your attendance to the event shall indicate your explicit consent on the recording of your image and voice, collection and processing of your personal data as disclosed and captured during the event. Rest assured that processing of data is done solely for legal purposes and in compliance with the Government Procurement Reform Act.