Procurement of Meals and Snacks for the Ormoc TESDC Management Office, Ormoc City.

Republic of the Philippines ORMOC TESDC MANAGEMENT OFFICE Government of Ormoc City P.R. No.: 262377 BIDS AND AWARDS COMMITTEE Quotation No.: 269630 Ormoc City PhilGEPs No.: Standard Form Title: REQUEST FOR QUOTATION Please quote your lowest price on the item/s listed below Procurement of Meals and Snacks through Section 34 Small Value Procurement of the Implementing Rules and Regulations of RA 12009, subject to the general conditions listed below and the Instructions and Terms and Conditions at the back of this page, stating the shortest time of delivery and submit your quotation duly signed by you or your authorized representative not later than the scheduled time of submission specified below: (SGD) KATHERYN A. SOLAÑA PROCUREMENT OFFICER NOTE: (1) All entries must be typewritten or legibly written. (2) Delivery period within 80 C.D. Upon receipt of the approved funded Purchase Order (P.O.). (3) Warranty shall be for a period of Three (3) months for expendable supplies, one (1) year for non-expendable supplies, from the date of acceptance of the end-users. (4) Interested suppliers/service provider shall also submit a copy of the following documents along with the quotation on or before the below specified deadline of submission of quotation: A. Valid Mayor's / Business Permit B. PhilGEPS Organization ID C. DTI/SEC/CDA Registration Certificate D. Notarized Omnibus Sworn Statement and if applicatble, original notarized secretary's certificate in case of corporation, partnership, or cooperative; or Original Special Power of Attorney for representatives or proprietors or all members of the joint venture giving full power of authority to its officer to sign the OSS and do acts to represent the bidder, for ABC's above 50K E. Income Tax Return for ABC's above 500K (5) Bidders shall submit original brochures showing certifications of the products (if applicable) (6) The approved budget ceiling for this procurement is (amount indicated below) Php 217,500.00 Activities Schedule FROM TO 1 Issuance of Canvass October 9, 2026 October 14, 2026 2 Submission of Canvass October 15, 2026 10:00 AM 3 Opening of Canvass October 15, 2026 2:00 PM # Item and Description QTY UNIT COST TOTAL 1 Breakfast 150 pax Breakfast, Meals and Snacks for Ormoc TESDC for the period of October - December 2026 Breakfast > 1 breakfast viand choice of: tocino/tapa/hotdog/longganisa corned beef/daing na bangus > 1 egg - sunny side up/scrambled/omelet/boiled egg > 1 cup garlic or plain rice > with drinks - coffee or water 2 Meals (pax) 300 pax Lunch/Dinner > 2 main course choice of: beef/pork/chicken/fish > 1 noodles/vegetable > 1 dessert/salad/fresh fruits > with drinks (water) 3 Snacks (pax) 700 pax AM/PM Snacks > heavy snacks choice of: pasta/burger/sandwiches/breads/ patries > with drinks (water) FOR BUFFET CATERING: Only washable/re-usable plates, cups, glasses serving trays are allowed to be used. Drinks must be in water dispensers, jug dispensers, or pitchers for serving drinks (plastic bottles, tetra packs, plastic packed or canned drinks and styrocups are prohibited) FOR PACKED MEALS:packaging should be in biodegradable are stricly prohibited). Drinks must be in water dispensers, jug dispensers, or pitchers for serving drinks (plastic bottles, tetra packs, plastic packed or canned drinks and styrocups are prohibited) Note : MUST BE DELIVERED IN ORMOC CITY. x-x-x-x-x-x-x-x N O T H I N G F O L L O W S ! x-x-x-x-x-x-x-x-x GRAND TOTAL >>> - * Brand and Model : Warranty : Delivery Period: Price Validity : After having carefully read and accepted your Instructions and Terms of Conditions, I/We quote on the item/s at prices noted above and hereby commit to deliver the same if adjudged to have the lowest and responsive quotation. Business Name Control # 2026- 10-262377 Page 2 Printed Name/Signature/Date INSTRUCTIONS: Note: Failure to follow these instructions will disqualify your entire quotation. (1) Do not alter the contents of this form in any way. (2) The use of this RFQ is highly encouraged to minimize errors or omissions of the required mandatory provisions. In case of any changes, bidders must use or refer to the latest version of the RFQ, except when the latest version of the RFQ only pertains to deadline extension. If another form is used other than the latest RFQ, the quotation shall contain all the mandatory requirements/provisions including manifestation on the agreement with the Terms and Conditions below. In case a prospective supplier/service provider submits a filled-out RFQ with a supporting document (i.e., a price quotation in a different format), both documents shall be considered unless there will be discrepancies. In this case, provisions in the RFQ shall prevail. (3) All technical specifications must be complied with. Failure to comply with the mandatory requirements shall render the quotation ineligible/disqualified. (4) Quotations may be submitted through electronic mail at bac.ormoc@gmail.com (5) Quotations including documentary requirements, received after the deadline shall not be accepted. For quotations submitted via electronic mail, the date and time of receipt indicated in the e-mail shall be considered. TERMS AND CONDITIONS: 1. Bidders shall provide correct and accurate information required in this form. 2. Any interlineations, erasures, or overwriting shall be valid only if they are signed or initialed by you or any of your duly authorized representative/s. 3. Price quotation/s must be valid for a period of SIXTY (60) calendar days from the deadline of submission. 4. Price quotation/s, to be denominated in Philippine peso, shall include all taxes, duties, and/or levies payable. 5. Quotations exceeding the Approved Budget for the Contract shall be rejected. 6. In case of two or more bidders are determined to have submitted the Lowest Calculated Quotation/Lowest Calculated and Responsive Quotation, the LGU Ormoc shall adopt and employ “draw lots” as the tie-breaking method to finally determine the single winning provider in accordance with GPPB Circular 06-2005. 7. Award of contract shall be made to the lowest quotation which complies with the technical specifications, requirements and other terms and conditions stated herein. 8. The item/s shall be delivered according to the accepted offer of the bidder. 9. Item/s delivered shall be inspected on the scheduled date and time of the LGU Ormoc. The delivery of the item/s shall be acknowledged upon the delivery to confirm the compliance with the technical specifications. 10. Payment shall be made after delivery and upon the submission of the required supporting documents, i.e. Charge Invoice and Warranty Certificate (if Applicable), by the supplier, contractor, or consultant. 11. Liquidated damages equivalent to one-tenth of one percent (0.1%) of the value of the goods not delivered within the prescribed delivery period shall be imposed per day of delay. LGU Ormoc may terminate the contract once the cumulative amount of liquidated damages reaches ten percent (10%) of the amount of the contract, without prejudice to other courses of action and remedies open to it. 12. The Procuring Entity may cancel or terminate the contract at any time in accordance with the grounds provided under Implementing Rules and Regulations of Republic Act no. 12009. 13. The RFQ, Purchase Order (PO), and other related documents for the above-stated Procurement projects shall be deemed to form part of the contract.